Club Documents

Please find below a range of documents which will aid the running of your club. If you have any further questions about any of the documents, please contact studentsport@uea.ac.uk.

Club Documents

Please find below a range of documents which will aid the running of your club. If you have any further questions about any of the documents, please contact studentsport@uea.ac.uk.

Club Operations

Sports Grant Request To apply for a grant request, please download this form and return to Elizabeth.Payne@uea.ac.uk , along with a copy of your inventory and up to date budget.

Student Expense Form – To claim back supplies from your sports club grant money or any expense such as PPE, please complete this form and return to studentsport@uea.ac.uk.

2020-21 Student Status Entitlements Matrix The purpose of this document is to outline which campus resources and facilities, provided by uea+sport and uea(su), different types of students, alumni and members of the public (associate) can access.

Associate Membership Application Form – if you are a alumni or external individual to the university and wish to be a member of a sports club you need to apply using this application form.

Becoming a Sports Club How to form a new sports club.

Club sponsorship guidelines Regulations regarding club sponsorship.

 

BUCS

BUCS Team Sheet For all BUCS matches, please fill in the details for all players and email a copy of the team sheet to Hugh Braidwood (H.Braidwood@uea.ac.uk).

BUCS playing under protest Essential form which needs completing if there is an discrepancy during a BUCS match. Must be completed before half of the fixture is completed and brought into the uea+sport office following the match.

 

Health & Safety 

If there is an accident or injury during your sporting activity at the Sportspark or Colney Lane that has already been reported by a member of staff then you don’t need to do anything further. If there is an accident or injury anywhere on or off campus that hasn’t been reported, you need to complete a UEA Sport Accident Report Form. If there is any other incident or near miss during your sporting activity (or travelling to and from venues), you must complete a UEA Sport Incident Report Form. Both forms need to returned to James Raywood (j.raywood@uea.ac.uk).

Personal Accident Insurance Policy Summary- For further information please email studentsport@uea.ac.uk

 

Trips & Vehicle hire

Notification of club trips High risk clubs are required to complete this with details of their trip and a list of members taking part. This form needs to be returned to James Raywood (j.raywood@uea.ac.uk) at least 3 working days prior to the trip for approval.

Declaration by trip participants This form needs to be completed and signed by all trip participants to give their consent following a briefing by the trip organisers. This form needs to be returned to James Raywood (j.raywood@uea.ac.uk) at least 3 working days prior to the trip for approval.

Trip List Please fill in the details of all participants going on a trip and submit this to the UEA Security Lodge.

Private Vehicle Registration FormThis form needs to be completed by any student who is using their own car to travel on an event/trip. With this form, you also need to hand in a copy of your driving licence, an MOT certificate if applicable and an insurance document.

Minibus test application Please complete this form if you would like to drive a uea+sport minibus for a club trip. Please return the form to the uea+sport office or studentsport@uea.ac.uk.

uea+sport Vehicle Policy This vehicle policy is aimed at regulating the use of the uea+sport Vehicles and externally hired vehicles in order to ensure that the use of vehicles through the University follows best practice.