Student Expenses – process for students – information on how to complete a student expense form. Student expense form template can be found below.
UEA Sport and SU Entitlements Matrix 2021-22 – The purpose of this document is to outline which campus resources and facilities, provided by uea+sport and uea(su), different types of students, alumni and members of the public (associate) can access.
Associate Membership Application Form – if you are a alumni or external individual to the university and wish to be a member of a sports club you need to apply using this application form.
Becoming a Sports Club– How to form a new sports club.
Club sponsorship guidelines– Regulations regarding club sponsorship.
BUCS Team Sheet– For all BUCS matches, please fill in the details for all players and email a copy of the team sheet to Hugh Braidwood (H.Braidwood@uea.ac.uk).
BUCS playing under protest– Essential form which needs completing if there is an discrepancy during a BUCS match. Must be completed before half of the fixture is completed and brought into the uea+sport office following the match.
Referee Receipts – all teams/captains need a copy of this to use when paying officials on the day of the fixture.
Budget Webinar – to access additional information and an in-depth breakdown of the club budget sheet, please access the webinar here. You can download the notes sheet that goes alongside the webinar here: Budget Webinar Notes.
Health & Safety
If there is an accident or injury during your sporting activity at the Sportspark or Colney Lane that has already been reported by a member of staff then you don’t need to do anything further. If there is an accident or injury anywhere on or off campus that hasn’t been reported, you need to complete a UEA Sport Accident Report Form. If there is any other incident or near miss during your sporting activity (or travelling to and from venues), you must complete a UEA Sport Incident Report Form. Both forms need to returned to James Raywood (firstname.lastname@example.org).
Personal Accident Insurance Policy Summary- For further information please email email@example.com
Trips & Vehicle hire
Notification of club trips– High risk clubs are required to complete this with details of their trip and a list of members taking part. This form needs to be returned to James Raywood (firstname.lastname@example.org) at least 3 working days prior to the trip for approval.
Declaration by trip participants– This form needs to be completed and signed by all trip participants to give their consent following a briefing by the trip organisers. This form needs to be returned to James Raywood (email@example.com) at least 3 working days prior to the trip for approval.
Trip Form – Please fill in the details of all participants going on a trip and submit this via email to firstname.lastname@example.org and copy in your club coordinator.
Private Vehicle Registration Form– This form needs to be completed by any student who is using their own car to travel on an event/trip. With this form, you also need to hand in a copy of your driving licence, an MOT certificate if applicable and an insurance document.
Minibus Procedures – This document requires to be read by all minibus drivers regularly to ensure that there are aware of all of the uea+sport minibus procedures which we have in place.
uea+sport Vehicle Policy – This vehicle policy is aimed at regulating the use of the uea+sport Vehicles and externally hired vehicles in order to ensure that the use of vehicles through the University follows best practice.
Vehicle Chit – You need to complete this online checklist before you start your journey.
License Check for returning drivers – please use this link if we require for you to do a DVLA licence check.